top of page
IFMI logo_2.png

Do’s and Don’ts for a winning tendering exercise




14 Oct.



Participation is free

About the IFMI

  • For 18 years, the International Fleet Managers Institute (IFMI) has been organising seminars and webinars with an aim to further encourage internationalization of Fleet an Mobility.

  • Renowned within the International Fleet & Mobility Community for its educational, non-commercial approach.

  • Providing information and learnings, via expert presentations , lively workshops or interactive discussions.

  • Each session is a not-to-be-missed opportunity to gain knowledge and learn skills.

  • The Institute also provides corporate and mobility managers with a meeting place, where they can exchange experiences and best practices.

Do’s and Don’ts for a winning tendering exercise

Tender is the night, but tender is not always the outcome of an RFQ. Often there seems to be some mismatch and/or misunderstanding between the expectations of the customer and the answers from the industry suppliers. Corporate fleet customers risk launching tender exercises without exactly knowing their baseline nor the clear outcome the tender needs to bring. Suppliers risk not transparently responding to the RFI and RFQ demands of corporate customers. A process that can and needs to be optimised.


02:00     Welcome to the IFMI and presentation of Agenda

by Steven Schoefs, Fleet Europe

02:05     Why tendering?

by Andrew Wilson, MHC Mobility and Benjamin Huvé, ALD Automotive

  • What is the relevance/importance of the tendering exercise?

  • What are the key success factors for a Tender exercise?

  • The OEM tender - What are the critical conditions (volume, scope, size,…)?

02:15     Preparing the OEM Tender

by David Wefers Bettink and Sjoerd Brenters, LeasePlan

  • Aligning the tender set-up with your corporate needs and targets (cost, sustainability,…)?

  • What are the critical preparation steps ?

  • What could you ask for in an OEM Tender?

  • The timeline of the OEM tender

  • Do’s & Don’ts of the preparation of the tendering exercise

02:25     Running the OEM Tender

by Pawel Zin and Daniel Schessler of SEAT

  • What are the success factors foe a good process?

  • What are the mistakes/misconceptions from customers during the OEM tendering exercise

  • How to make sure the OEM partners answer the tender correctly? What do they need from the customer?

  • Do’s & Don’ts of the Tender running process

02:35     Analyzing the Tender

by Nicolas Michel, Arval

  • Making sure the results can be interpreted correctly and turned into insights and action

  • Aligning the tender results with the corporate goals to take the right decisions

  • Tools and solutions to support the analysis of the tendering exercise

  • Do’s & Don’ts of the when analysing the tender result

02:45 Adapting the policy

by Benjamin Huvé, ALD Automotive

  • How to make sure your fleet and car policies are aligned with the result of your tendering exercise?

  • Do’s & Don’ts when adapting the policy

02:55     Implementing the OEM Tender

Best practice sharing on the tendering exercise

  • How did they tackle the OEM tender: preparation, running the tender, and the analysis, with what results

  • What are the success factors – what are the things to avoid

With Manon Bouwman, Procurement Portfolio Strategy Lead – Workplace EMEA & Global Fleet, Unilever​

03:10     Q&A with case study speaker and IFMI partners

03:25     Wrap-up

03:30     End and Platform open for Networking


In partnership with

ALD Automotive.jpg
171026_Logo Cupra Division_2D-01.png



For this event we have chosen an online platform that allows you to participate in this IFMI VEx Session  with all the advantages of a virtual event.

This online platform will gather the Expert Powers Talks through a virtual Main Stage. In addition, it allows to network via a sponsors area, direct messaging and live video conversations between participants and communication between buyers and suppliers (direct or via a matchmaking tool). 

Registration is free


* A buyer is an individual who has responsibilities in international fleet and mobility decision making. Examples: fleet manager, mobility manager, Purchase Manager, Chief financial Officer, Chief Operating Officer, Chief technology officer, HR Executive, Travel Manager, Mobility Specialist, …



Do you need more information about the general organisation?


Virginie Emonts

Marketing & Event Coordinator

Are you Interested in a partnership?


David Baudeweyns

Sales Director


Caroline Thonnon

CEO and Business Development


Daniel Savigny

International Key Account Manager

bottom of page