Do’s and Don’ts for a winning tendering exercise

FOR

BUYERS

ONLY

14 Oct.
2021

VEx

VIRTUAL EXPERIENCE

Participation is free

About the IFMI

For 18 years, the International Fleet Managers Institute (IFMI) has been organising seminars and webinars with an aim to further encourage internationalization of Fleet an Mobility.
Renowned within the International Fleet & Mobility Community for its educational, non-commercial approach.
Providing information and learnings, via expert presentations , lively workshops or interactive discussions.
Each session is a not-to-be-missed opportunity to gain knowledge and learn skills.
The Institute also provides corporate and mobility managers with a meeting place, where they can exchange experiences and best practices.

NEXT SESSION: 14 OCTOBER 2021
Do’s and Don’ts for a winning tendering exercise

Tender is the night, but tender is not always the outcome of an RFQ. Often there seems to be some mismatch and/or misunderstanding between the expectations of the customer and the answers from the industry suppliers. Corporate fleet customers risk launching tender exercises without exactly knowing their baseline nor the clear outcome the tender needs to bring. Suppliers risk not transparently responding to the RFI and RFQ demands of corporate customers. A process that can and needs to be optimised.

PROGRAMME

02:00 Welcome to the IFMI and presentation of Agenda

by Steven Schoefs, Fleet Europe

02:05 Why tendering?

by Andrew Wilson, MHC Mobility and Benjamin Huvé, ALD Automotive

What is the relevance/importance of the tendering exercise?
What are the key success factors for a Tender exercise?
The OEM tender - What are the critical conditions (volume, scope, size,…)?

02:15 Preparing the OEM Tender

by David Wefers Bettink and Sjoerd Brenters, LeasePlan

Aligning the tender set-up with your corporate needs and targets (cost, sustainability,…)?
What are the critical preparation steps ?
What could you ask for in an OEM Tender?
The timeline of the OEM tender
Do’s & Don’ts of the preparation of the tendering exercise

02:25 Running the OEM Tender

by Pawel Zin and Daniel Schessler of SEAT

What are the success factors foe a good process?
What are the mistakes/misconceptions from customers during the OEM tendering exercise
How to make sure the OEM partners answer the tender correctly? What do they need from the customer?
Do’s & Don’ts of the Tender running process

02:35 Analyzing the Tender

by Nicolas Michel, Arval

Making sure the results can be interpreted correctly and turned into insights and action
Aligning the tender results with the corporate goals to take the right decisions
Tools and solutions to support the analysis of the tendering exercise
Do’s & Don’ts of the when analysing the tender result

02:45 Adapting the policy

by Benjamin Huvé, ALD Automotive

How to make sure your fleet and car policies are aligned with the result of your tendering exercise?
Do’s & Don’ts when adapting the policy

02:55 Implementing the OEM Tender

Best practice sharing on the tendering exercise

How did they tackle the OEM tender: preparation, running the tender, and the analysis, with what results
What are the success factors – what are the things to avoid

With Manon Bouwman, Procurement Portfolio Strategy Lead – Workplace EMEA & Global Fleet, Unilever

03:10 Q&A with case study speaker and IFMI partners

03:25 Wrap-up

03:30 End and Platform open for Networking

Programme

In partnership with

Venue

ONLINE

For this event we have chosen an online platform that allows you to participate in this IFMI VEx Session with all the advantages of a virtual event.

This online platform will gather the Expert Powers Talks through a virtual Main Stage. In addition, it allows to network via a sponsors area, direct messaging and live video conversations between participants and communication between buyers and suppliers (direct or via a matchmaking tool).